TripSanity › Company retreats & offsites
Corporate retreat itinerary app: the whole agenda on one link, no download
Most retreat agendas die the same way. A polished PDF goes out two weeks before; then the boat moves to Thursday, dinner slides to 7:30, and by day two half the team is working from a screenshot of the old version while the organizer answers "what's the Wi-Fi?" in three Slack channels. TripSanity is the live version of that PDF: the agenda, the logistics and the changes in one place your team opens from a link — built for the office manager, EA or founder who is running the retreat on top of a day job.
Why a live link beats a PDF, a Google Doc, or an event app
Each of the usual options is good at something. None of them is good at the moment that matters on a retreat: 7:40 on the second morning, when the plan has changed and twenty people are each looking at their own phone.
| TripSanity | PDF agenda | Google Doc | Conference event app | |
|---|---|---|---|---|
| Attendees install | Nothing — a link and the trip password | Nothing | Nothing, though phones nudge toward the Docs app | Usually an app and a login |
| When plans change | Every phone updates; optional splash and push alert | A new PDF, re-sent; the old one lives on in screenshots | The doc changes and tells nobody | Updates in the app |
| "What's next?" | Today first, current and next session pointed out | Scroll to find today | Scroll to find today | A session list |
| Codes, rooming, Wi-Fi | Trip Info tab, Wi-Fi card, who-to-call card | Another attachment | Somewhere further down | An info page, if the app has one |
| No signal at the venue | Each phone reopens the trip from the copy it saved; anyone can also tap “Save a PDF copy” — every day, address, code and the Wi-Fi | Works, if they saved it | Only if they set it up for offline | Depends on the app |
| Built for | Running a group's days | Printing | Writing and co-editing | Conferences: registration, badges, breakouts, sponsors |
| Cost | Free for one active trip; Pro $19 one-time | Free | Free | Varies by vendor |
Event apps vary widely; the column above describes the typical conference-app model, not any one vendor. Check a vendor's own site for its current pricing and features.
Where the event app wins, honestly: if you need registration or ticketing, badge printing, breakout sign-ups, live polls, sponsor pages, or you are running a 300-person conference, use a real event platform. TripSanity has none of that, on purpose. It also doesn't move money (its ledger tells people who owes whom; it doesn't pay anyone), and it has no app store listing — it's a web app, by design. It is built for the retreat where the hard part is logistics and last-minute changes, not sign-ups.
What your team gets on the day
The agenda, live, with today first
Everyone opens to today: the current session and what's next, each with its address, a map link and, if you add one, a what-to-wear note tied to the forecast. When you edit a session and publish, every phone picks it up within about a minute — no re-sent PDF, no "please use the new version" email.
Splash announcements and push alerts for the changes that matter
A splash announcement takes over every attendee's screen once, the next time they open the trip: "Boat moved to Thursday, 2:00, same dock." For anything time-critical, send a push alert to every phone that turned alerts on. (On an iPhone that means adding the trip to the home screen first — Apple only delivers web alerts to installed apps.)
Codes, gate and parking in the Trip Info tab — not the group chat
Door codes, garage codes, gate and fob rules, how many cars fit and where the overflow parks: the details you would otherwise text thirty times. Wi-Fi gets its own card with a Connect button that copies the password, walks the person through Settings, and shows a QR code the rest of the room can scan to join.
Rooming and house info
Who's sleeping where, every house's address, and check-in times. A "take me home" button hands any driver the right address — which matters more than it sounds when there's a look-alike street name a few minutes away. (At our retreat there was one, and the home-base card warned about it.)
Who to call
A contacts card with tap-to-call and tap-to-text: the organizer, the property or venue manager, the caterer, the shuttle. Nobody has to scroll back through email to find a number at 11pm.
Ride credit, paid by the company
Covering rides? Create an Uber event voucher or a Lyft Pass from your own account and paste the link. Each attendee claims it once in their own ride app, and from then on it applies at checkout — so the airport runs and the ride home from dinner are on the company, with no stack of receipts afterwards.
Checklists, a money ledger, and a recap
Shared checklists anyone can add to (flight times, the grocery run, who's bringing the speaker), a ledger for the costs someone fronts with automatic settle-up, and a Wrapped-style recap with the group's photos when it's over.
Your logo and your colors
A trip can carry your company's logo and brand colors, so the link your team opens reads like an internal event page rather than someone else's product.
From a real retreat: what we'd tell any organizer
In September 2026 a 20-person company retreat on the Florida Gulf Coast — two rental houses, most of a week — ran on one TripSanity link. No attendee downloaded an app or made an account. Four lessons, in order of how much they mattered:
- The agenda is the easy part. The questions are logistics: which house, the door code, the gate rules, where to park, the Wi-Fi. Put every one of those in the Trip Info tab before anyone arrives, and when someone asks, point them to the tab rather than retyping it into a group text.
- Send the link with the password built in. "Copy link + password" signs people straight in, so the least technical person on the team never types anything.
- Add a co-organizer. Whoever is helping run it gets their own edit access from an invite link, so a change doesn't wait for one person's phone.
- Keep the original logistics email. The app is a convenience layer over facts you already have. If a phone dies or the site blinks, nobody is locked out of a house.
Set it up in about 15 minutes
- Create a trip. Sign in with your email — we send a six-digit code, so there's no password to invent.
- Choose "Paste or upload your plans" and add the agenda. The text of the email, a Google Doc or Sheet share link, a PDF, or a screenshot. It becomes days and sessions you can edit, and it asks about anything ambiguous instead of guessing.
- Fill in the Trip Info tab. Addresses, door and gate codes, parking, Wi-Fi, rooming, dress codes — then the who-to-call contacts.
- Add the extras, if you want them. Your logo and colors, a ride-credit voucher, a co-organizer.
- Send one link and the trip password in Slack or email. Attendees tap it, type their name once, and they're in.
- Run the day. Edit and publish when plans change. Save the splash and the push alert for the changes that actually matter.
Don't have an agenda yet? Start from the company retreat itinerary template (four days, travel) or the team offsite agenda template (one or two days, local) — each has a "Use this template" button that opens it as your own trip, nothing to paste.
Pricing
Free
- One active trip at a time
- Unlimited attendees — nobody you invite ever pays
- One AI import per trip, plus CSV and manual entry
- Live agenda, checklists, weather, the opt-in map, photo feed, alerts, money ledger and recap
Pro — normally $19 one-time per trip, free for a limited time
- Unlimited AI imports — emails, docs, screenshots, PDFs
- An AI packing list built from your days and the forecast
- Your own photo in the trip header
- What's nearby — the closest groceries, pharmacies and places to eat around your venue
- Your company's logo in the header, and a short custom link to read out on day one
- Group insights: who joined, who is sharing location, what is checked off
- Live status and delay alerts for every flight in: the gate, the delay, the landing, on everyone's phone
- The trip stops counting as your one free active trip
Not per seat, and not a subscription: a 60-person retreat costs the same as a 10-person one.
Run your next retreat from one link. Paste the agenda you already have; your team opens it with no app and no accounts.
Create your retreat — free or open the live demo →Questions retreat organizers ask
What is the best app for a corporate retreat itinerary?
For 10–60 people, one attendees never have to install: a live agenda at a single link that opens in any phone browser and updates when the plan changes. TripSanity is built for that (it's ours). A conference app is better if you need registration, badges or breakout sign-ups; a PDF or Google Doc is fine if nothing will change — but on a retreat something always does.
Do employees need to download an app or create an account?
No. They open the link, enter the trip password (or tap a link that already includes it), type their name once, and they're in. Only the organizer signs in, with a six-digit code sent by email.
How do you share a retreat agenda with employees?
One link in Slack or email, about two weeks out, with the logistics in the same place as the schedule: addresses, rooming, codes, parking, Wi-Fi, dress codes and who to call. One place to look beats a PDF, a logistics email and a thread of corrections.
What happens when the retreat schedule changes?
Edit the session and publish; every phone picks it up within about a minute. For a change nobody can miss, a splash announcement takes over each screen on the next open, and a push alert reaches every phone that turned alerts on.
How much does it cost for a team of 30?
Free covers one active trip with unlimited attendees and one AI import, which is most retreats. Pro is normally $19 one-time per trip — not per attendee, not a subscription — and free for a limited time.
Is it safe to put door codes and Wi-Fi passwords in a shared retreat agenda?
Only people with the link and the trip password can open the trip, and repeated wrong guesses lock it for 15 minutes. It's a courtesy lock, not bank-grade security — treat it like a group email: fine for a rental's door code, not the place for anything confidential.
Can we put our company logo on the retreat agenda?
Yes — your logo and brand colors, so the link reads like an internal event page rather than a third-party tool.
Run your next retreat from one link
Paste the agenda you already have and send your team a link they can open without downloading anything. Or open the live demo first — it's a family trip, but the screens are the same ones your team would see.
Disclosure: TripSanity, LLC makes TripSanity and publishes this page. The retreat described above ran on the product in September 2026; we don't name the company or the people. Comparisons with event apps are general, not about any one vendor — check a vendor's own site for its current features and pricing.